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<p>Before a field report can be approved, you must decide whether the item records in the field report create new item records, update existing item records, or are associated with existing item records of different item types. This process is called ''reconciliation''. </p><p>New item records will create a new accident, hazard, hazard reduction, location, MRE, QC, or victim in IMSMA. New item records will need to be assigned to a location.</p><p>Field report item records can also update existing item records. Updates to existing item records can either replace an existing item record or combine certain item record attributes. When an existing item record is replaced, the current view of the existing item record is replaced with the data from the new item record. When an item record in a field report is combined with an existing item record, certain item record attributes are overwritten with the data from the new item record while other item record attributes are combined. Refer to the ''Combining item records'' section for more details on which item attributes are combined for each item. </p><p>Field report item records can also be associated with existing item records that are of a different type. For example, a victim that is created by a new field report can be associated with an existing accident. To establish a relationship between item records of different item types, you create a ''link'' between the item records. </p><p>Item records can be reconciled from either the Reconciliation tab on the Field Report Editor window or the Report Items tab on the IMSMA Navigation window, which is accessed from the Reconciliation tab by clicking the [[Image:ShadesIcon.png]] button. The Reconciliation tab and the Report Items tab display all item records from the field report that need to be reconciled.</p>
[[Image:fig58.png|center|500px|''Figure 58. Item Records on Field Report Editor and IMSMA Navigation Windows'']]
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| align="center" colspan="2" | '''Table 1824. Current View ButtonsReconciliation Icons'''
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| width="125pt" | '''ButtonIcon'''
| width="475pt" | '''Description'''
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| [[Image:FieldReportIconNewItemRecIcon.png]] || Lists the field reports that are related to the Creates a new itemrecord.
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| [[Image:PrinterIconReconItemRecIcon.png]] || Displays Allows you to reconcile item records with existing item records that you select from a printable view of the itemlist.
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| [[Image:ShadesIconLinkItemRecIcon.png]] || Displays the Allows you to create a link between two item icon on the maprecords of different item types.
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| [[Image:YellowManIconRemoveReconIcon.png]] || Displays Removes the location associated with reconciliation or link between the item. This button is not available from the Location View windowrecords.
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| [[Image:YellowManIconShadesIcon.png]] || Displays the location associated Allows you to reconcile item records with existing item records that you select from the itemmap. This button icon is not only available from the Location View Field Report Editor window.
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| [[Image:YellowManIconReturnReconIcon.png]] || Displays Returns any reconciliation done from the location associated with IMSMA Navigation window to the itemField Report Editor window. This button icon is not only available from the Location View IMSMA Navigation window.
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