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As discussed above, each template should be reserved for one purpose to reduce the complexity and length of the template. In addition to using data elements for one item per template, information mangers should create one template for each item subcategory in a workflow. For example, an activity workflow could include separate templates for the different items, including a CHA and minefield, and activities such as a technical survey, clearance, progress report and completion survey.
While several of the templates may share similarities (for example, CHA and minefield), a separate template for each workflow step allows information managers to customise the templates to include only the information necessary for that step in the workflow. For example, all of the Mine Action Area Type Land Classification values except for “Suspected Hazardous Area” could be removed from the CHA template, whereas all of the values except “Minefield” could be removed from the minefield template. This example is shown in the figure below.
[[Image:AdminGuide_IncludeRelevantInfoOnly.png|center|500px|''Example of How to Limit Templates to Include Relevant nformation Only'']]
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| align="left" | Land || align="left" | Name
Status
Area Size
===Remove Unnecessary Elements from Data Entry Form Templates===__NOEDITSECTION__
By removing unnecessary or invalid choices from forms, information managers can improve the quality of data collected and entered into IMSMA<sup>NG</sup>. For example, if a form is designed to be a Minefield form, then there is no need to keep other possible values for the “Mine Action Area Type” “Land Classification ” that are not “Minefield.” In this case, values such as “SHA” and “Other” can be removed from the form, leaving “Minefield” as the only possible choice. This helps improve data quality while reducing the size and complexity of data entry forms.
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