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Data Inventory Manager

2,463 bytes removed, 21:17, 12 June 2017

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==Modify Existing Fields==__NOEDITSECTION__

Using the Data Inventory Manager, information managers can customise the values of existing enumeration lists to reflect local programme needs. Information managers can add new values to the enumeration lists and deactivate existing values.

 

{{note|Deactivating or changing a value in the Data Inventory Manager does not change the forms that use the original value. Additional steps should be taken to prevent the original value from being used for data entry. These include updating and republishing all data entry forms that use the deactivated or changed value.}}

 

For example, an existing “Safety and Security Threat” data field for Land could include the values that are listed on the left side of the figure below. However, information managers can deactivate the values that their programmes don’t use and add the values that they do, as shown on the right side of the figure.

[[Image:AdminGuide_ModifyingDataElements.png|center|500px|''Modifying Data Fields'']]

''Modifying Data Fields''

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 This lets information managers track For example, the existing “Safety and Security Threat” data field for Land includes the values that are listed on the individual types left side of land they definedthe image. LikewiseHowever, the ability to modify existing data fields gives information managers fine control over all can deactivate the data fields they want to track in {{IMSMANG}} values that their Mine action programmes don’t use and how add the values that they are trackeddo, as shown on the right side of the image.

While adding and deactivating new values is an effective and important capability within {{IMSMANG}}, information managers should approach changing the text of existing values carefully. Because many values are used across different data fields, for example, the values “Yes” and “No,” modifying these values can have unintended consequences.

 

{{note|It is preferable to add new values to enumeration lists and deactivate unnecessary fields than to modify the text of the value.}}

==Create New Data Fields==__NOEDITSECTION__

Information managers can create CDFs for those data fields not predefined in {{IMSMANG}}. {{IMSMANG}} does not limit the number of CDFs that can be created for each item; however, it is recommended that information managers use CDFs judiciously sensibly because the collection and management creation of unnecessary data many CDFs is a substantial contributor to poor system performance and staff productivity issues in many programmes.

{{HowTo's

|[[Data Categories]]

|[[Add a Poly Property|Add a Poly Property]]

}}

When determining new data fields to add to {{IMSMANG}}, it is important to carefully consider the types of data to be collected and the format of the data. Using the correct data type for each field is critical to preserving the ability to search, calculate, sort and report information easily. The table below identifies the data types available in {{IMSMANG}}. <center>{| class="wikitable"|-! Data&nbsp;Type !! Uses !! Search |-| '''Date/Time''' || Storage of dates, times or dates and times. Examples include Date of Accident and Data Entry Date. || Is between, Is in the last|-| '''Country Structure''' || Storage of country structure information. || Is In, Is Not|-| '''Multiple Select''' || Storage of structured data where values must be confined to certain pre-defined choices. Ideal for structuring data for searching, reporting and translating. Examples include Contamination Type and Drainage Features. Selection is displayed as checkboxes. || Is In, Is Not|-| '''Number''' || Storage of all numeric data used for calculations. Examples include Number of Teams and Total Audience Number. || Equals, Not Equal, Is Greater Than/Is Less Than, Is Null, Is Not Null, Is Between|-| '''Organisation''' || Storage of organisation information. || Is, Is Not, Parent Is|-| '''Place''' || Storage of place information. || Is, Is Not|-| '''Single Select''' || Storage of structured data where values must be confined to certain pre-defined choices. Ideal for structuring data for searching, reporting and translating. Examples include Type of Activity and Temperature. Selection is displayed as radio buttons. || Is In, Is Not |-| '''Text''' || Storage of unstructured, textual data. Text data can be as small as a few characters or as long as several paragraphs. Text fields are good for storing data that cannot be stored in other formats, such as comments or narrative descriptions. || Is, Is Not, Contains, Does Not Contain|}</center>

===Dates, Text and Numbers===__NOEDITSECTION__

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