Reconcile

To reconcile field reports, you must have access to the Field Report and Link permissions.

Before a field report can be approved, you must decide whether the item records in the field report create new item records, update existing item records, or are associated with existing item records of different item types. This process is called reconciliation.

New item records will create a new accident, hazard, hazard reduction, location, MRE, QC, or victim in IMSMA. New item records will need to be assigned to a location.

Field report item records can also update existing item records. Updates to existing item records can either replace an existing item record or combine certain item record attributes. When an existing item record is replaced, the current view of the existing item record is replaced with the data from the new item record. When an item record in a field report is combined with an existing item record, certain item record attributes are overwritten with the data from the new item record while other item record attributes are combined. Refer to the Combining item records section for more details on which item attributes are combined for each item.

Field report item records can also be associated with existing item records that are of a different type. For example, a victim that is created by a new field report can be associated with an existing accident. To establish a relationship between item records of different item types, you create a link between the item records.

Item records can be reconciled from either the Reconciliation tab on the Field Report Editor window or the Report Items tab on the IMSMA Navigation window, which is accessed from the Reconciliation tab by clicking the button. The Reconciliation tab and the Report Items tab display all item records from the field report that need to be reconciled.

Figure 58. Item Records on Field Report Editor and IMSMA Navigation Windows

Figure 58. Item Records on Field Report Editor and IMSMA Navigation Windows

Reconciling item records from the Field Report Editor window allows you to select existing item records from a list. Reconciling item records from the IMSMA Navigation window allows you to browse existing item records using the items pane and the map. The reconciliation icons used in the Field Report Editor window and IMSMA Navigation window are similar and described in Table 24. The sections in this chapter provide instructions for reconciling item records from both the Field Report Editor window and the IMSMA Navigation window.

Table 24. Reconciliation Icons
Icon	Description
File:AssignLocIcon.png	Creates a new item record.
	Allows you to reconcile item records with existing item records that you select from a list.
File:LinkItemRecIcon.png	Allows you to create a link between two item records of different item types.
File:RemoveReconIcon.png	Removes the reconciliation or link between the item records.
	Allows you to reconcile item records with existing item records that you select from the map. This icon is only available from the Field Report Editor window.
File:ReturnReconIcon.png	Returns any reconciliation done from the IMSMA Navigation window to the Field Report Editor window. This icon is only available from the IMSMA Navigation window.