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To create date, text and number fields in IMSMA<sup>NG</sup>, information managers first select the type of item to create a CDF for and the type of CDF. Different types of fields make different operations available. For example, number fields enable calculations, date fields enable date searching and text fields enable text searching. After selecting the CDF, information managers provide a label and an optional description for the CDF.
{{note|Text fields are limited to a set number of characters. Larger amounts of data can be attached to a field report Data Entry Form and stored in the database}}
===Pick Lists===
==Manage Data Elements==
===Data Elements Groups===
All data elements in the Data Inventory Manager are grouped by item. When a data element is added to an item, it becomes an attribute of that item and cannot be moved to another item. However, information managers can divide data elements into subgroups for easier management. IMSMA<sup>NG</sup> comes with several predefined subgroups for each item including an “Uncategorised” group. These groups are completely customisable and can be used to combine similar data elements, making it easier to find them during field report Data Entry Form template design.
For example, an information manager can create a group of land data elements called “Used” that contains all data elements used in the local version of IMSMA<sup>NG</sup> and another group called “Unused” that contains data elements not used by the programme. Another option for grouping data elements is by function. For example, an information manager can create a group called “Terrain Data” and include slope, vegetation and water feature data elements. A second group called “Impact Information” can contain data elements for the number of households impacted, the type of agricultural effects and blockages. By grouping data elements these ways, users browsing the Data Inventory Manager or designing data entry forms can quickly navigate to the elements they need.
